Administrative Apprentice
ST JOSEPH CATHOLIC MULTI ACADEMY TRUST
Apprenticeship summary
To provide a high quality administrative service which supports effective teaching and learning and safeguarding, assuring the school’s high standards of communication are sustained
Apply To Vacancy
Closing date: June 30, 2025
Wage:
£11,778 to £19,047.60 a year
Total hours per week:
30
Expected duration (weeks):
52
Positions (available):
1
Date posted:
June 2, 2025
Possible start date:
July 14, 2025
Apprenticeship level:
Advanced
- To undertake reception duties, responding efficiently to both telephone and face-to-face enquiries, ensuring prompt delivery of messaging to staff and other stakeholders
- To ensure the safeguarding of all students and staff through stringent management of visitors signing in and out of school and maintaining the Emergency Evacuation documentation accordingly
- To provide a high-quality and cost-efficient reprographic and document finishing support service (photocopying, laminating, binding etc.)
- To coordinate the receipt and distribution of all mail – both electronic and postal – in a timely manner
- To provide high quality administrative and clerical support to teaching staff and the Senior Leadership Team (including, but not limited to, the preparation of letters, reports and ParentPay communications, this could include sending reminder letters to parents for account balances)
- To keep effective levels of stationery stocks and supplies, providing a regular inventory to the Administration Manager and ensuring physical stocks are kept tidy and accessible
- To maintain accurate records as appropriate to the General Office, including a log of telephone calls / enquiries and orders.
- To quality assure all documentation being processed via the General Office and address any concerns as necessary
- To support the Administration Manager with the organisation of school events
- To support the work of external providers working within the school; for example, assistance with the coordination of careers interviews for students
- To ensure that the General Office, reprographics area, admin store and staff kitchen remain tidy and safe working environments
- To maintain confidentiality, with particular regard to data held on the School’s management information system
- To be proactive in matters relating to Health and Safety
- To contribute more widely to the development of the Administration department and, as such, work additional hours or occasional hours outside of your normal working day as required
- Business Administrator Level 3 apprenticeship, including maths & English functional skills (if required)
- Opportunity to continue development such as learning some financial administration duties, supporting with and learning of the valuable role of our examination officer
Employer
ST JOSEPH CATHOLIC MULTI ACADEMY TRUST
As a Catholic school of 580 pupils, we nurture our students to become strong, independent young women and men, ready to make a significant contribution to our communities, rooted in the goodness of God.
Training
Training Provider:
ST HELENS COLLEGE
Apprenticeship standard:Business administrator (level 3)
