Level 3 Business Administration Apprenticeship – The People’s Learning Trust

The Trust Administrator (Apprentice) will provide professional administrative support to the Chief Executive Officer (CEO), Senior Leadership Team and Central Services Team, whilst undertaking a structured Level 3 Business Administrator Apprenticeship.

Working alongside experienced colleagues, the postholder will develop the knowledge, skills and behaviours required to become an effective business administrator within a Multi Academy Trust. The role offers the opportunity to gain practical experience across a range of business functions including Executive Administration, Governance, Human Resources, Communications, Estates and Compliance, whilst completing the nationally recognised apprenticeship standard.

The apprentice will receive comprehensive training, coaching and mentoring throughout the programme and will progressively take on greater responsibility as their knowledge, confidence and competence develop.

The postholder will contribute to delivering an efficient, professional and customer-focused administrative service that supports the Trust’s strategic priorities and enables academies to provide the very best education for children and young people.

• Providing confidential administrative support to the Chief Executive Officer whilst developing an understanding of executive administration
• Supporting the effective organisation of the CEO’s diary, arranging meetings, appointments and events, ensuring priorities are managed appropriately with guidance where required
• Acting as a professional first point of contact on behalf of the CEO, responding to telephone calls, emails and enquiries in a courteous, timely and confidential manner
• Assisting with the preparation of agendas, briefing papers, reports, presentations, correspondence and other documentation using Microsoft Office 365
• Learning to produce accurate meeting minutes, action logs and follow-up documentation for meetings attended by the CEO and Senior Leadership Team
• Supporting the monitoring and tracking of actions arising from meetings to ensure agreed deadlines are met
• Assisting with travel arrangements, accommodation bookings, hospitality and meeting logistics
• Supporting the preparation and coordination of Board and Committee documentation
• Maintaining confidential electronic and paper filing systems in accordance with Trust procedures and data protection requirements
• Assisting with academy onboarding, conversion and Trust development projects through effective administrative coordination
• Collecting, collating and presenting information requested by senior leaders
• Supporting basic financial administration, including the raising of purchase orders and processing of administrative requests in accordance with Trust procedures
• Assisting with the ordering and management of office supplies and equipment
• Contributing ideas that improve administrative systems, digital processes and ways of working across the Trust

• Qualification: Level 3 Business Administration 
• Duration: 18-months
• Delivery: All learning will be delivered online alongside full-time placement at the trust 

Possible full-time employment upon completion of the apprenticeship.