Business Administration Apprentice

Most of your apprenticeship is spent working.  You’ll learn on the job through hands on experience.

Your duties will include:

• Maintaining confidential employee/contractor records, HR database and filing systems ensuring information is accurate, up to date and that staff files are compliant with regulatory requirements
• Co-ordinate onboarding including induction schedules, starter documentation and system access requests
• Monitoring and responding to emails received by the people function, dealing with routine enquires and escalating matters where appropriate
• Data inputting on systems to include sage, web roster, access screening
• Data inputting and reporting on excel spreadsheets to include tracking of annualised hours and annual leave
• Attend meetings as scheduled to produce detailed and confidential records for review by HR advisor/manager
• Monitor and follow up actions arising from meetings, updating action trackers and chasing outstanding responses
• Maintain accurate records and up to date data to ensure information is always current and available by the team (Visa’s, DBS’, and Training Records)
• Prepare, format, process and file HR documentation, including offer letters, contract amendments, policy communications and outcome letters
• Draft internal communications, notices and policy reminders for employees ensuring approved by line manager before circulating.
• Maintain strict confidentiality when handling employee information and sensitive HR documentation
• Complete apprenticeship coursework, maintain the apprenticeship portfolio, participate in progress reviews, and undertake off-the-job learning activities

This list is not exhaustive, and the apprentice may be required to undertake other reasonable administrative duties appropriate to the role.

• Level 2 Business Administration Assistant Apprentice Standard
• E-learning, remote learning sessions and face-to-face delivery delivered within the workplace
• Training will be carried out by Inspiro’s Development Coaches, using a variety of blended learning resources combined with their expertise in the delivery of apprenticeship learning

• The role will become permanent upon successful completion of the apprenticeship if all other aspects of performance are satisfactory